Personal Trainer Productivity Means Everything!

Spread the love

I have blogged about how we use productivity reports to gauge how full our personal trainers’ schedules are, as a way to reward personal trainers when they hit specific productivity goals and as a way to measure how our personal training business is doing overall.

Here are 3 blog posts on this topic that will help you understand how our productivity goals work:

Today I wanted to dig a little deeper into what factors should be included in productivity reports and share some questions and answers I have received from fit pros on this topic:

Don’t forget to sign up to automatically receive my latest blog post in your inbox!
Right at the top of the page.

  • Q: What factors are included in your productivity report?
  • A: Paid training hours, non-paid hours and total hours. With that we calculate – productivity ratio, non-paid ratio and compare it to the previous productivity ratio.
  • Q: Do you use a report from Mind Body Online to create this report or a self-created excel spreadsheet?
  • A: Both. We use the trainers’ time cards (that they fill out for each pay period) and balance it with their paid PT vs. their admin time. We use Mindbody Online to verify that the schedule on each trainer’s time card matches the schedule recorded in Mindbody Online.
  • Q: What counts as “admin time” and what doesn’t?
  • A: True admin time that counts “against” a trainer’s productivity ratio is time that the trainer is scheduled to be at the studio and the trainer is not with a paid client (group training, one on one personal training, team training etc.), if they are conducting management admin time (this is time managers are allotted in their employee contract to work on their management duties) or they are conducting a comp session.
  • Q: Do trainers get paid admin or paid training wage for conducting comp sessions?
  • A: Trainers are paid their admin wage for comp sessions, but if they close a sale after the comp session they get credit for that first sale no matter if the client is booked in that specific trainer’s schedule or not.  Also, if that client signs up for group training…that bi monthly automatic payment will always go to the original trainer that conducted the comp…even if that client ends up training with another trainer.
  • Q: Is everyone’s admin wage the same?
  • A: No, the admin wage and the paid trainer wage are agreed upon at the beginning of each year when managers sit down with each trainer and discuss the wages for the year. Both the manager and the trainer sign off on these wages on their employee agreement.

I have found that basing personal trainer pay and bonuses on productivity is the most straight forward and beneficial (for both our business and our personal trainers) way to manage trainer wages. Use this blog post and the other blog posts I have provided to see if you can incorporate some of our productivity methods within your fitness business!

Yours in health, fitness & business,
Sherri McMillan


Want to know how we “close” 80% of all our potential new clients (no matter which trainer is conducting the complimentary session)? All of our trainers use the same system. Learn our system and make it your own (and get the documents you need) with my Make or Break Your First Session with a Prospective ClienteVideo. No download necessary. Watch as many times as you like. Share with your team. Use as a training tool!
Automatically get 25% off through the end of Aug!


Like what you see here? Want more info, more details and more forms for your business? The Business of Personal Training System is for you! I give you the exact system that I use everyday at our small 5,000 sq. foot Personal Training studio.

empty DVD caseDid you know that I wrote the ONLY complete training business  system designed to help you run a million dollar personal training business?! You can have this same business system that will help you work SMARTER and generate HUGE profits like we do here at Northwest Personal Training. The fee to purchase the Business of Personal Training System can be made up within 1 month of increased PT sales and there are NO recurring franchise or licensing fees. A comparable business system in other industries would require an initial investment of tens of thousands of dollars.  

Buy now and catapult your PT business to a new level.

Get the Education and Resources You Need

If you want to dramatically increase your Personal Training revenues and profits take our free assessment today!

Free Assessment
Get additional program information.